Confirm access and equipment
Tell the driver's contact what the gate looks like, whether a trailer can turn around, and whether a forklift, crane or telehandler is on site with the capacity for the heaviest reel. A 60-inch reel of MV cable is not a two-person lift.
Block and stage the reels
Move reels to a loading area the day before if possible, chock them, and remove anything stacked against them. Staging is the difference between a one-hour load and a four-hour one.
Reconcile the manifest
Count reels against the manifest before the truck arrives. If a reel has been cut or moved since the photographs, note it — a discrepancy found at loading is a commercial argument, not a clerical one.
Paperwork on the day
A bill of sale, a release where the material came from a utility or government site, and a signature for the loaded weight if the terms are per pound. Keep a copy of everything that leaves the gate.